Managing the quote-to-install pipeline
Fencing businesses live on quotes. You might quote 10 jobs to win 4. Tracking which quotes are pending, which have been accepted, and which are scheduled for installation is essential. Log every quote with the client details, measurements, material specs, and price. Set follow-up reminders so accepted quotes don't fall through the cracks.
Materials planning and tracking
Fencing materials — posts, rails, palings, concrete, screws — need to be ordered before the install day. Record material requirements per job so you can batch orders from your supplier. Track costs per job to ensure your invoices accurately cover materials plus labour. Snap the supplier receipt when you pick up the order — don't wait until BAS time to find it.
Scheduling multi-day installs
Large fencing jobs span multiple days. Block out the full duration in your schedule so you don't accidentally book a small job in the middle of a big install. For single-day jobs (repairs, gate installs, short fence runs), group them by area and sequence for minimal driving. The mix of multi-day and single-day work requires a scheduling system that handles both cleanly.
Before-and-after photos for fencing
An old, damaged fence replaced with a new one is a great before-and-after photo. Document the old fence condition before demolition and the finished product after installation. These photos work for marketing (social media), dispute resolution (if a neighbour claims the new fence doesn't match what was agreed), and portfolio building.
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